It is a unique report to Film Scheduling that tells you what element -- usually a CAST MEMBER is needed
on which day in a simple graph-like interface.
Before I show you how to generate a DOOD report, let me show you what one looks like.
Simple DOOD Report
This is a Day out of Days report for an 18-day shoot (showing first 12 days).
On the left you will see a list of CAST MEMBERS for the production. There is a column for the TOTAL DAYS WORKED,
and another one for the TOTAL DAYS HELD, and I will explain what a HOLD means for a Cast Member below.
Cast Member: Barney working first 5 days
The abbreviation SW stands for START WORK.
The next day for the Cast Member: Barney, is a W, which stands for WORK, so there are FOUR days which are all WORK days.
So, DAY ONE through DAY FIVE, tells you that this cast member, BARNEY is scheduled for the first five days of the production.
Below is a legend of the abbreviations and what they stand for.
DOOD Legend/Abbreviations
Here is a breakdown of what all this means:
1. SW stands for “Start Work.” It denotes your actor’s first day working on set.
2. W stands for “Work.” Use this abbreviation whenever your actor is working after start.
3. WF stands for “Work Finish.” This is your actor’s last day on the job.
4. SWF stands for “Start-Work-Finish.” It’s when an actor is only needed one day of the shoot.
5. H stands for “Hold.” Use this when your actor isn’t needed, but is still on call and paid.
Other abbreviations that are less commonly used, yet standard nonetheless are:
6. I stands for “Idle.” This functions just like a Hold, but is not paid.
7. T stands for “Travel.” It means your actor is traveling.
8. R stands for “Rehearsal.” Use this when your actor is called to rehearse, but not shoot.
9. WD stands for “Work-Drop.” Use this on your actor’s last day before a seven or more day hiatus.
10. PW stands for “Pickup-Work.” Use this when an actor comes back from seven or more day hiatus.
11. PWF stands for “Pickup-Work-Finish.” Use this when it’s your actor’s first and last on the job.
12. SR stands “Start-Rehearsal.” Use this when your actor is rehearsing and its his or her first day.
Day 6 is an Off Day
Notice in the above screenshot on the 6th of the month, it is an OFF DAY, signified by the grey box. Any day that is an off day
is not considered a shoot day, so DAY 6 of the production lands on SATURDAY, the 7th of the month.
Day 8 is a Hold Day
Now, here it shows an H. An H stands for HOLD, which means that Barney is not needed for that day, but according to SAG rules,
he must be paid, because he is HELD.
The next shoot day, DAY 9, Barney is back to work signified by a W.
Day 16 the Last Work Day for Barney
And lastly, DAY 16 you will see a WF which stands for
WORK FINISH. This is the last day the cast member Barney is needed for this production.
Watch the Day out of Days Video
How do you create a Day out of Days report?
You can either create this report by hand, and SAG (Screen Actors Guild) provides a standard DOOD form
that you can download from their site. We have it here for your convenience. Just click the button below to get it.
Or, you can use a Film Scheduling program, like
In Gorilla Scheduling, you can’t run this report until you have completed your schedule, which includes scheduling your scenes on the
stripboard.
So let me show you why Barney’s schedule on the DOOD report displays an SW, a W for the next 4 days, an H for the HOLD day, and then resumes
work Day 8.
The Stripboard
Notice that Barney’s ID is 1. This is important. In
Gorilla Scheduling you can automatically have Gorilla number
your Cast Members.
Ok, so now let’s take a look at the first 5 days on the stripboard. What we’re doing here is looking for BOARD ID 1 which is Barney.
Scene 1 has Board ID 1 and 2, which means that Barney is needed for Scene 1, so is Cast Member Board ID 2, which as you can see
on the board legend here on the left Cast Member: AMANDA.
You will see that the ID: 1 for Cast Member BARNEY is populated on all days, except for Day 8.
On the DOOD report, notice that ID 1 is HELD.
What is a HOLD really mean?
So, real quick what is a HOLD? A hold means that you are holding the cast member and paying them, even though they are not
working. According to SAG rules you can hold an actor for 10 or sometimes 14 days. If they are not needed for 10 days or
more you can DROP them, and then PICK them up later on in the schedule. Check with SAG to see what the HOLD and DROP
rules are for you particular production.
Got it, then what is a DROP?
Let me show you now, a drop example, here with the cast member THE BELLBOY, ID 7.
Drop - Then Pickup
On the Day out of Days report above, ID 7, The Bellboy has an SWD on DAY 1. This means that this Cast Member starts work on this day, but is immediately dropped because there are
10 days before the schedule requires him to work again, which is on DAY 18, signified above with PWF, which stands for PICKUP WORK FINISH.
Another thing to know is that a cast member can only be dropped once during the schedule. So if there are two instances
of a cast member being dropped, you can select which one to use, the first drop or the second drop, and you can specify
that preference in Gorilla Scheduling.
What's Next?
I hope this tutorial helps you understand the nuances of the DOOD report. To explore more about film scheduling and budgeting,
download a free trial of Gorilla.
For a complete working demo of Gorilla Scheduling click here for Macintosh
or here for Windows.
